Using a Shred Everything Policy in Your Business
No matter what kind of business you have, you probably handle sensitive documents and information. In a world in which information security is a top priority, the way those documents are handled is of paramount importance. One effective approach to data management is a Shred Everything Policy, which is both proactive and comprehensive. Also called a Shred it All Policy, this protocol ensures that your documents are completely and securely destroyed in a timely manner.
What is the Shred Everything Policy?
A Shred Everything Policy is a method of handling documents that takes away the guesswork that can sometimes lead to human error. It is estimated that about a quarter of data breaches within businesses are due to simple mistakes made by employees, and a Shred Everything Policy makes things very simple. So, what is a Shred All Policy? It is a document handling process that involves shredding all documents as soon as they are no longer needed. In other words, there are no qualifying factors and no decisions to be made on the sensitivity of information within any given document, because all documents are handled in the same way.
How Shred Everything Helps Businesses
Shred Everything Policies are particularly beneficial for businesses that handle large quantities of paperwork. This kind of policy eliminates the paper clutter that can build up and hamper organization. However, a Shred it All Policy is also good for businesses with sensitive information, like businesses connected to healthcare, finance, or legal proceedings. How do Shred All Policies work? The get everyone on the same page, keep documents out of reach of prying eyes, and greatly reduce the risk of a data breach.
Advantages of a Shred Everything Policy for Businesses
Are Shred it All policies safe? They are actually one of the safest, most effective way to protect information. Think about medical results, for instance. No one would want their medical results to be exposed to other people, but when they are tossed into a dumpster with identity information that is not protected, that data is exposed. Putting sensitive documents into the recycling bin risks their being seen by several people on their way to a recycling center. When every document is shredded, there is no risk of error, and the liability that occurs because of human mistakes is reduced. There are many advantages to this kind of system.
- It improves the efficiency of your business. When the burden of decision-making is alleviated, employees can focus on more important things.
- It streamlines training procedures. Your staff can be trained on document management and procedures much more quickly and easily because of its simplicity.
- There is no worry about compliance. You can be sure that you are in compliance with local, state, and federal regulations, because everything is shredded, without exception.
- Shredding everything is a green practice. Once everything is shredded, what’s left is recycled.
Simple Steps to Help You Get Started with a Shred It All Policy
Once you are on board with the idea of this kind of document shredding policy, it is not hard to implement it.
- Start by documenting the confidential information that changes hands in your company.
- Begin working up to a Shred Everything Policy, giving employees time to adjust to the new routine.
- Put processes in place that are easy to enact and enforce.
- Educate your employees on best practices for document destruction, training them in secure procedures and explaining how this process protects them as well.
- Assess your security protocols regularly, looking for vulnerabilities and potential breaches of security.
- Update your policies as necessary, based on new information or changes to legislation regarding privacy.
- Give someone in your company the responsibility of monitoring the process, to prevent mishaps and stray documents.
- Work with an experienced industry leader that exceeds customer expectations and has vast knowledge in secure document destruction. Rather than just purchasing a big shredder that shreds everything in your company, look for a shredding company with security policies in place that will protect your documents and prevent breaches in security.
Choose Shred Time LLC for all your Shredding Services
When you are looking for a partner to help you implement your Shred Everything Policy, look to Shred Time. Founded in 2010, Shred-Time Inc is a locally owned and operated information and data destruction company in Los Angeles, California. Our trustworthy and experienced team provides excellent customer service, 7 days a week, for both residential and business clients. At Shred Time, we are committed to providing affordable services to all of our clients, regardless of the size of their business, and we operate with the utmost integrity. Our services include walk-in or pick-up shredding services, and shredding done onsite, at your location, to avoid compromising security. We also offer x-ray film destruction and recycling, garment destruction, and hard drive destruction services, and we provide our clients with secure containers at no cost, so that materials can be transported securely to our shredding facility. Whether you need documents shredded or hard drives destroyed, we can ensure that your sensitive data does not fall into the wrong hands. Committed to providing our customers with an accessible, efficient, and secure form of information destruction, we are just as dedicated to compliance with state and federal laws. For more information on our services and how we can help you, contact us today by filling out a contact form or calling to speak with a member of our experienced team.